Create, share, and manage notes to promote information sharing

With Repsona, you can create notes (Markdown-compatible) to capture your team’s know-how, organize it, and share it. This article explains how to create and manage notes.

Information sharing using Repsona

As your project progresses, streamline work by putting shareable information in your work management tool where everyone can access it easily.

For example, when a new teammate joins a project, it’s helpful to say, “Please start here,” and “If you’re unsure, check this page.”

• The first thing to do when you join
• Explanation of information and terms unique to this project
• Procedure for some work
• Meeting Agenda and Minutes
• Record when there is a problem

etc.

By writing down information that tends to be buried in email or lost in chat—and managing it centrally in Repsona Notes—you can save significant time otherwise spent organizing and searching.

Create a note

Open "Notes" from the menu at the top of the screen. The note list is on the left and the note content is on the right.

Use "Add a note" at the bottom of the list to create a note.

Enter a title and press Enter (or click "Add") to create the note and open it on the right. Notes are saved automatically, so there is no "Update" button.

Title

The large heading at the top of the note is its title. Give a title that is easy to understand at a glance, such as "Procedure for XX", "Regular meeting on XX", "Progress meeting on XX", "What to do when XX occurs".

Location

To change where a note lives (its parent, something like a folder), use "Change parent" in the "Note menu" at the top right. A note with a parent becomes a sub-note of that note.

Tags

You can add tags to a note from the tag field above the title. Use them to categorize content (e.g., by topic or team). Tags are color-coded, making lists easier to scan.

Write a note

The note body is below the title. Write the contents of the note here. You can format text with the toolbar that appears when you select text, or with the commands menu that opens when you type "/" at the start of a line. You can also write in Markdown. See How to use the note editor for details.

You can write in Markdown

Markdown is a simple text-based "writing notation" that lets you structure your document with bold, italics, headings, and more.

Checklists (checkboxes)

If you create a checklist, you can check the progress of a small list of tasks in a note as you check them off. Type [ ] at the start of a line, or choose "Todo List" from the commands menu. You can click items to check or uncheck them.

Save as a note in progress

Turn on the "WIP" button below the note to mark it as a work-in-progress note. An icon is shown in the list and at the top of the note.

View a note's activity log

You can view the "Activity Log" from the "Note menu" at the top right of the note. You can check the history of the note's updates so far.

View the edit history of a note

You can see the history of the note's content from "History" in the "Note menu" .

A version is kept each time the note is updated, and you can check the differences at that point in time. Use "Rollback" to restore the note to that version.

Print (or save as PDF) notes

You can print (or save as PDF) a note from "Print or Save as PDF" in the "Note menu" . The browser's standard print preview will appear, and you can print (or save the PDF) using your preferred settings.

Comment on a note

In the comment box at the bottom of the note, you can talk with your teammates about the note. You can also use mentions, replies, and attachments. See Comments and mentions for details.

Attach files to a note

Click the "Attach" button below the body, or drag and drop files onto it, to attach files. Attached files are listed below the body, where you can preview and download them. You can also remove files that you attached yourself. You can also attach files to comments.

Like a note

Click the "Like" button below the body to like the note. The button shows the number of likes, and the icons of the members who liked it are listed on its right. Click it again to remove your like.

Copy or share a link to a note

You can share a note with these items in the "Note menu" .

• Copy link: copies a link to the note. Paste it into chat, email, or a comment to share it.
• Copy as Markdown: copies the content of the note as Markdown text.
• Share: shown in the mobile app. Send the link of the note to other apps from the share sheet.

Search for notes

Use the search fields at the top of the Notes screen. Enter "Keyword" and "Tags" to run the search. Turn on "WIP" to include work-in-progress notes, and "Subnotes" to also show sub-notes that don't match. On narrow screens, open the fields with the "Search" button.

Organize your notes

In the note list, you can reorder notes by dragging their names. It's easy to turn a note into a sub-note or take a sub-note out.

You can also add sub-notes from "Subnotes" below the note body.

Tips for making information sharing meaningful

In order to make information sharing as a team meaningful, it is important to think that "even if it is halfway, write it down and grow it." Even if the content is incomplete, we recommend that you start writing small. If you are worried about halfway, save it as "WIP" and cancel it when the degree of completion is improved.

Small notes and pieces of notebooks, when gathered together, are very important information and treasures for getting the job done. It is important to have a habit of casually writing rough text, regardless of layout, decoration, or perfection.

Information is a living thing. The notebook that has been "completed" by canceling "WIP" should be updated and grown according to the times. The notes created in the project will become the strongest document with plenty of know-how that you can not find even if you look it up with a search engine.