Kaizen for team retrospectives (KPT)

Repsona values retrospectives for healthy team activity. As a simple framework, we provide a Kanban board based on the KPT method by default. This page explains how to use the Kaizen screen.

Kaizen screen

Open "Team" from the menu at the top of the screen, then click the "Kaizen" tab. Three lanes are shown: Problem, Try, and Keep.

What is the KPT method?

KPT stands for Keep, Problem, and Try:

• Keep: continue what worked well
• Problem: identify issues
• Try: experiment with improvements

Kaizen and retrospectives in Repsona

Rather than strictly following a framework, Repsona recommends lightweight, continuous retrospectives. Keep it simple and easy to sustain so you can steadily improve team issues.

Retrospective

At the end of a project, review the whole effort: summarize what went well and what didn’t. Ideally, you surface questions and issues before a project ends, too.

We recommend weekly or monthly reviews. Assume there are always opportunities for improvement in day‑to‑day work: visualize issues, link them to tasks, and work toward solutions.

Also capture the team’s “good points.” Visualize and Keep them so everyone can see strengths regularly—it helps morale and alignment.

How to proceed with Kaizen

Create a Problem

Click the button in the Problem lane to add a "Problem" card. Write the problem on the card.

Examples: “Our team isn’t lively,” “The office is cold,” “Article production takes too long.” Feel free to propose problems at any level—company, organization, team, individual, or project.

You don’t need to start with big problems. Start small. You also don’t need solutions right away—the key is to capture what feels like a problem.

Try: link tasks to problems

Define concrete actions to resolve the problem—i.e., tasks. On a Problem card, select an existing task from "Add task", or type a name to create a new one.

Assign responsibility and a due date to the tasks, then drag the Problem card to the Try lane.

Keep: solved problems and team strengths

Once all tasks linked to a Problem are complete and the issue is resolved—or a good habit has taken hold—drag the card to the Keep lane and give it a name in "What should we keep? Name it" to Keep it as a team practice.

You can delete a card you no longer need with "Delete" in the button on the card.

Some problems can’t be solved—and that’s okay

Not every issue has a fix. Decide how to handle such problems and accept them when necessary.

By acknowledging issues openly rather than ignoring them—and by visualizing them as Problems you Keep—the team’s awareness and cohesion improve.