Manage statuses with the Kanban board

You can manage task statuses on the Kanban board in Repsona. This article explains how to use the Status view effectively.

What is a Kanban board?

A Kanban board arranges tasks as cards in named lanes (rows). By moving cards between lanes, you can see overall status at a glance. In the Status view, each lane represents a status, and you manage tasks by moving them like cards.

Repsona automatically creates a Kanban board by status, as shown below. You can operate it easily with drag-and-drop.

Manage task status with the Kanban board

Click "Boards" in the project menu, then choose the "Status" tab at the top left.

Create and search tasks

You can create and search tasks in the same way as on the task screen. Add a card from "Add a card" in a lane, and narrow down with the "Search" button.

Change a task’s status

Drag and drop the task card to another lane.

Change how subtasks are displayed (Hierarchy view)

By default, all subtasks are displayed flat. To navigate from a parent task down to its subtasks, turn on the "Hierarchy view" switch at the top right (on narrow screens it is in the menu).

Set status names and order

Rename a status

Click a status name (or choose "Edit status" from the button next to it) to rename it. In the same dialog you can change the color and choose whether it counts as "Closed". Clicking the dot to the left of the name also changes the color.

Add a status

Owner or Admin only

Click "Add status" at the right end of the lanes.

Change status order

Drag status lane headers to reorder them. Lanes to the right of the "Right side is "Closed"" line between lanes are treated as completed.

Delete a status

Owner or Admin only

Click "Delete status" from the button next to the status name. Tasks with the deleted status will become unset. This action cannot be undone.

When is a Kanban board useful?

The Kanban format is ideal for reviewing a project’s "state" at a glance. It lets you visualize overall progress and the number of tasks in progress.

For some kinds of work, it’s more effective to focus on continuous task flow rather than strict due-date management. If you can see that a particular task group (e.g., those tied to a milestone) is steadily moving forward, that may be sufficient.

For such cases, manage status-centric work on the Kanban board instead of managing each individual task by due date.

Limit work in progress and watch for stalled tasks to keep your work moving forward!